Sidley Austin LLP

  • Legal Recruiting Assistant

    Recruiting Location US-CA-Los Angeles
    Human Resources
  • Summary

    The Legal Recruiting Assistant provides administrative support to the West Coast Legal Recruiting Director and to the Sr. Legal Recruiting Coordinator.

    Duties and Responsibilities



    Administrative Responsibilities

    • Scheduling conference rooms
    • Preparing new lawyer announcements
    • Processing bar expense reimbursements for incoming/lateral associates
    • Preparing applicant materials to be entered into applicant management system
    • Updating and maintaining associate, summer program and OCI-related spreadsheets
    • Preparing onboarding paperwork for new hires
    • Preparing check requests (including candidate expenses, admin recruiting expenses, sponsorships)
    • Maintaining law school sponsorship charts
    • Requesting invitations and ads from Marketing for all recruiting-related events
    • Processing transcript release forms


    Summer Program

    • Maintaining summer program files (project assignments, work product and evaluations)
    • Tracking summer program budget
    • Assisting with coordinating logistics for all summer program events on/off site
    • Preparing nametags for summer program events
    • Preparing weekly calendar memorandum


    Fall Recruiting

    • Handling on-campus interview registration, including schedule requests, processing registration fees, requesting interview rooms
    • Assisting with on-campus hospitality suite arrangements
    • Assisting with coordinating post-OCI receptions and post-callback receptions
    • Processing and tracking candidate expenses
    • Preparing and tracking split cost requests
    • Preparing on-campus interview materials for on-campus recruiters
    • Responsible for sending materials to various law schools for events/on-campus interviews
    • Collecting RSVPs for all recruiting-related events
    • Handling on-campus interview feedback at the end of the fall recruiting season
    • Creating manila file folders for all candidates
    • Creating offer/regret letters for callbacks as well as mailing letters
    • Handling the mailing of post-offer gifts


    To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below.  The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.  If you need such an accommodation, please email (current employees should contact Human Resources). 



    Education and/or Experience: 


    • Degree or equivalent from an accredited university, college or technical school.
    • Demonstrated proficiency in Microsoft Suite (Word, Excel, PowerPoint).
    • Additional hours may be required during periods of heavy workload. Flexibility is required in the daily work schedule to accommodate lawyer and general Firm requirements.


    • Bachelor’s degree or equivalent from an accredit university or college or technical school.
    • Minimum of two years law firm experience.
    • Proficiency in advanced functions of the Microsoft Suite (Word, Excel, PowerPoint).
    • Experience working with databases (recruiting, PeopleSoft) would be a plus.


    Other Skills and Abilities:

    In addition to the above, the following may also be required of the successful candidate:

    • Excellent organizational skills and attention to detail
    • The use of good judgment and good interpersonal communication skills
    • Well developed analytical and problem solving skills
    • Works harmoniously and effectively with others as part of a team
    • Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions
    • A self-starter who desires to show ownership and commitment to the job; accepts responsibility, takes initiative and works independently
    • Exercises confidentiality and discretion
    • Proofreads accurately, efficiently and dependably


    Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer



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