Sidley Austin LLP

  • Administrative Office Manager

    Recruiting Location US-MA-Boston
    Department
    Administration
  • Summary

    An Administrative Office Manager is responsible for all/most administrative functions of an office.

    The position is similar to a Firm Administrator but with less responsibility for major functions (such as advertising/marketing/publications, information systems, accounting) and/or less authority than would be true of the Firm Administrator; OR, is responsible for one office out of several where there may also be a Firm Administrator. It is not a policy-making position, as is the Firm Administrator.

     

    This role is responsible for the day-to-day office services operations of the Boston office.   At the direction of the Director of Administration and/or the Boston Managing Partner, supervises the office support staff responsible for various office operations.  Responsible for facilities, including office maintenance, and internal and external moves.  Plans and executes all office activities and social events.

    Duties and Responsibilities

    • Responsible for the day-to-day administrative functions of the Boston office.
    • Manages general services personnel by scheduling, allocating and monitoring work and oversees the Purchase of office supplies, equipment inventory and maintenance.
    • Oversees the file room, mail room, switchboard, dining services, photocopying areas, maintenance and housekeeping.
    • Responds to employee requests/complaints and communicates related issues best handled by building engineering.  Performs follow-up functions to ensure problem resolution.
    • Works collaboratively with New York Department Heads including HR, Accounting, IT, Office Services, Marketing, Legal Recruiting, Records, Paralegals and Secretarial Services.
    • Works with all support staff and is first point of contact for work issues, training and problem resolution.
    • Determines steps for problem resolution and escalates to NY Department Director/Manager when issue needs to be resolved at a senior level.
    • Supports Marketing and Legal Recruiting events and is the local contact for event management.
    • Has appropriate working knowledge of technology infrastructure.
    • Other related duties, as assigned.

    Qualifications

    To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

     

    Education and/or Experience:

    Required:

    • Bachelor’s degree (B.A. or B.S.) from an accredited college or university or equivalent combination of education and/or experience. 
    • Supervisory and experience in managing an office

    Preferred:

    • Experience in the legal field

    Other Skills and Abilities:

    The following will also be required of the successful candidate:

    • Strong organizational skills
    • Strong attention to detail
    • Good judgment
    • Strong interpersonal communication skills
    • Strong analytical and problem solving skills
    • Able to work harmoniously and effectively with others
    • Able to preserve confidentiality and exercise discretion
    • Able to work under pressure
    • Able to manage multiple projects with competing deadlines and priorities
    • A self-starter who desires to show ownership and commitment to the job
    • Proofreads accurately

      

    Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer

     

     

     

     

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