Sidley Austin LLP

  • Administrative Assistant (Human Resources)

    Recruiting Location US-IL-Chicago
    Department
    Administration
  • Summary

    Under the direct supervision of the Chief Human Resource Officer/Chicago Director of Administration, this position provides administrative and secretarial support for the CHRO/DOA, several HR Directors and their corresponding teams. The incumbent will interact with important external callers and visitors as well as internal contacts of all levels, and is expected to maintain a professional and harmonious relationship with all.      

    Duties and Responsibilities

    • Schedule and organize complex activities such as meetings, travel, conferences and department activities.
    • Take phone messages and transcribe voice messages.
    • Type a variety of documents, as requested, including project and meeting notes.  
    • Sort and distribute mail.
    • Request and route new partner law school transcripts to Partner Relations.
    • Create and process expense reports, invoices and check requests.
    • Order and distribute business cards.
    • Establish, develop, maintain and update library of trade journals and magazines.
    • Run various reports from HRIS System (Peoplesoft) and format appropriately.
    • Assist with holiday and service awards, including coordinating weekly anniversary acknowledgement for the Chicago office.
    • Utilize Microsoft Word, Excel, PPT, Outlook, and Visio to edit and create general correspondence, memos, charts, presentations, etc.
    • Proofread copy for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy.
    • Maintain lawyer and staff open position logs and audit logs.
    • Route policy questions to the appropriate human resources team.
    • Work in cooperation with/fill in for other HR Administrative Assistants during absences.
    • Act as a liaison with other departments and outside agencies.
    • Maintain files, as requested, of assignments.
    • Perform other related duties and special projects as required and assigned.

    Qualifications

    To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

      

    Required

    • High School Diploma
    • Minimum of 3 years of experience in an administrative/executive assistant role
    • Proficiency in MS Outlook, Word, Excel and PPT
    • Ability to type with high level of accuracy
    • Excellent proofreading skills
    • Excellent grammar and punctuation

     

     

    Preferred

    • Proficiency in using MS Visio
    • Proficiency in using expense report software such as Chrome River

     

     

    Other Skills and Abilities:

    The following will also be required of the successful candidate:

    • Strong organizational skills
    • Strong attention to detail
    • Good judgment
    • Strong interpersonal communication skills
    • Strong analytical and problem solving skills
    • Able to work harmoniously and effectively with others
    • Able to preserve confidentiality and exercise discretion
    • Able to work under pressure
    • Able to manage multiple projects with competing deadlines and priorities

     

     

    Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer.

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