Sidley Austin LLP

  • Accounts Payable Assistant

    Recruiting Location US-IL-Chicago
    Department
    Accounting
  • Summary

    This position reports to the AP Supervisor and is responsible for the timely and accurate payment of invoices/check requests and accurate entry of soft costs, journal entries and other miscellaneous transactions.

    Duties and Responsibilities

    • Enter invoices/check requests in Elite Enterprise to ensure timely and accurate payment and compliance with Firm policies and procedures.
    • Request approvals for invoices/check requests including follow up, as needed.
    • Review of voucher batches prior to payment to ensure accurate data entry.
    • Process and audit reimbursements to Firm personnel using Chrome River Expense.
    • Review vendor checks for accuracy and prepare checks for mailing.
    • Investigate vendor inquires including vendor statements, emails and phone calls.
    • Perform month end Accounts Payable closing procedures to ensure all transactions are complete and no unprocessed items remain.
    • Assist with 1099 processes.
    • Research and data entry of null “dummy” vouchers.
    • Answer Accounts Payable telephone hotline to assist Firm personnel with requests and questions.
    • Assist the Accounts Payable Manager and Supervisor with other miscellaneous responsibilities and projects, as needed.

    Qualifications

    To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

     

    Education and/or Experience:
    Required:

    • High School diploma or equivalent
    • Prior experience with high volume Accounts Payable and data entry
    • Prior experience with computerized AP systems
    • Ability to understand complex cost transactions and processes.

     

    Preferred:

    • Prior law firm experience

     

    Other Skills and Abilities:
    The following will also be required of the successful candidate:

    • Strong organizational skills
    • Strong attention to detail
    • Good judgment
    • Strong interpersonal communication skills
    • Strong analytical and problem solving skills
    • Able to work harmoniously and effectively with others
    • Able to preserve confidentiality and exercise discretion
    • Able to work under pressure
    • Able to manage multiple projects with competing deadlines and priorities
    • Customer service skills

     

    Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer.

     

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