Sidley Austin LLP

  • Secretarial Manager

    Recruiting Location US-DC-Washington
    Department
    Secretarial Services
  • Summary

    Guided by office and firm-wide objectives and priorities and working closely with the Director of Administration, the Secretarial Services Manager is responsible for the overall supervision of legal secretaries and administrative assistants/interns. This includes but is not limited to: direct supervision of SMT Supervisor(s); setting the tone and direction for the secretarial staff; recommending policy changes; implementing new programs; developing continuing education strategies; establishing hiring standards; charting direction for the evolving role of the legal secretary; and overseeing performance management.

    Duties and Responsibilities

    • Responsible for talent management of supervisor(s) with a vision toward evolving needs including interviewing, hiring and training; planning, assigning and directing workflow; appraising performance; rewarding performance and recommending disciplinary action where needed.
    • Develop and implement department goals, objectives, and procedures, including input from meetings with partners and/or practice group leaders and Human Resources, as needed.
    • Manage recruitment efforts for department including assisting in writing job descriptions and interviewing in concert with Supervisor(s).
    • Work closely with supervisor(s) to maintain adequate secretarial staffing to support the Firm’s needs, which includes projecting staffing needs.
    • Confers with the Human Resources to discuss staffing needs, including secretarial reassignments, unmanageable workloads, and conflicts between secretary and attorney and secretary and supervisor(s).
    • With input from supervisor(s) advises Staff Training & Professional Development with the analysis, development and implementation of training programs for the secretarial staff.
    • Manages Performance Management system for secretarial services department, including recommending increases, bonuses, promotions, transfers, etc., with input from suervisor(s).
    • Conducts performance evaluations and review meetings with secretarial staff in conjunction with supervisor(s) and Human Resources.
    • Coach and counsel supervisor(s) regarding Firm policy and to assist in the resolution of job-related challenges, interpersonal conflict and workflow management within secretarial services department.
    • Conducts disciplinary meetings with secretarial staff in conjunction with supervisor(s) and documents problems accordingly. Makes recommendations to resolve problems as needed.
    • Liaison between secretarial services department and other departments.
    • Participate in administrative staff meetings and attend other meetings as necessary.
    • Performs other duties as assigned by the Director of Administration and/or Human Resources. 

    Qualifications

    To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).


    Education and/or Experience:
    Required:

    • Five years or more of supervisory/management experience
    • Previous law firm or professional services firm experience

     

    Preferred:

    • Bachelor’s degree (B.A. or B.S.) from an accredited college or university

     

    Other Skills and Abilities:
    In addition to the above, the following may also be required of the successful candidate:

    • Exceptional team management and leadership skills. Ability to lead through influence and in building consensus across all departments. Must possess a high degree of emotional intelligence.
    • Ability to lead through a team of supervisors and staff. Manage by objective, effectively delegate, and coach and mentor towards service excellence.
    • Strong business acumen. Ability to forecast business needs to create effective solutions for multiple stakeholders.
    • Highly skilled in leading through change. Expertise in change management and in inspiring forward thinking.
    • Excellent communications skills. Ability to communicate easily and credibly with all levels of the organization; comfort in adapting communication styles and messages to meet specific needs and viewpoints.
    • Advanced analytical and information gathering skills. Ability to evaluate and prioritize extensive and detailed data.
    • Innovative thinking. Ability to create solutions and achieve buy-in and results with sometimes incomplete, ambiguous, or sensitive information or where a precedent may not exist.
    • High client service ethic. Proven track record in delivering exemplary client satisfaction to external and internal stakeholders.


    Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed