Sidley Austin LLP

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HRIS Assistant

HRIS Assistant

Recruiting Location 
Human Resources

More information about this job


Primary responsibility for input and maintenance of data in HRIS system (PeopleSoft) and electronic personnel files (OnBase). Responsible for the accuracy, efficiency and retrieval of processed data. Working with the HR Operations team, the Assistant aids in carrying out various human resources programs and procedures.

Duties and Responsibilities

  • Prepares and inputs data in HRIS for staff and lawyer new hires, terminations, personal data, salary, position and status changes, etc.
  • Reviews and verifies source data to determine accuracy and completeness of information; follows up accordingly
  • Responsible for audits and overall data integrity of HRIS system
  • Reviews discrepancies in data received, requests clarification or advises supervisor of issues related to data and performs data verification in accordance with firm procedures
  • Runs and distributes reports
  • Input documents in electronic personnel files
  • Processes background checks for new hires
  • Responds to employment verifications
  • Processes completed Form I-9 and E-Verify to determine employment eligibility
  • Approves hires via Recruiting system
  • Assists with various department projects as needed
  • Performs other related duties as required and assigned


Qualification Requirements: To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (the “Duties”) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Employees or applicants who need an accommodation should contact Human Resources. If you need such an accommodation, please email (current employees should contact Human Resources).


Education and/or Experience:


  • A minimum of 1 year experience entering data transactions into a system
  • High school diploma or equivalent
  • Strong data entry skills, both alpha and numeric
  • Working knowledge of Microsoft Outlook, Word and Excel



  • Bachelor’s degree
  • Ability to type 50 wpm accurately
  • Prior HR experience
  • Prior experience with PeopleSoft Human Resources Information System


Other Skills and Abilities:

The following will also be required of the successful candidate:

  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion
  • Able to work under pressure
  • Able to manage multiple projects with competing deadlines and priorities
  • A self-starter who desires to show ownership and commitment to the job


Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer.